Tailoring AppTailor bill book format: free printable template and guide
A tailoring bill book does more than record money. In an Indian tailoring shop or boutique, the bill slip is the agreement between you and the customer: what garment is being stitched, what fabric was brought, how much advance was paid, when the trial is scheduled, and when the clothes will be delivered.
When a bill book is incomplete or missing key details, arguments follow: "I gave ₹1,000 advance, not ₹500", "You promised delivery before Sunday", or "This wasn't the neck design I asked for".
Below is a complete guide to what every tailor bill book must include, a free printable format you can copy, and how to switch to digital bills on WhatsApp.
Essential fields in a tailor bill book
Every tailoring bill book or slip needs ten clear items:
- Shop header: Shop name, tagline or specialty (e.g., "Specialist in Blouse & Punjabi Suits"), full shop address, contact numbers, and GSTIN (if registered).
- Bill / Order number: Consecutive serial number (e.g.,
#1042) so you can look up the customer's garment quickly on the shop floor. - Date of booking: The date the customer visited the counter and placed the order.
- Customer details: Customer's full name, mobile number, and locality or city.
- Key dates:
- Trial date: Essential for bridal, blouses, sherwanis and suits.
- Delivery date: When the finished garment will be ready for pickup.
- Garment description & quantity: Garment type (e.g., Designer Blouse, Kurta Pyjama, 3-Piece Suit), number of pieces, cloth type, and color.
- Work & design notes: Specific tailoring requirements such as neck pattern, lining material, padding, piping, embroidery, or alterations.
- Measurement reference: A reference number linking this bill to the customer's page in your measurement register or digital profile.
- Payment breakdown:
- Total stitching charges & extras (latkan, border, lining, embroidery)
- Discount (if any)
- Net total
- Advance paid & mode of payment (Cash, UPI, Card)
- Balance due on delivery
- Terms and conditions: A few short rules printed at the bottom to protect the shop (trial window, unclaimed garments, fabric inspection).
Free printable tailor bill book format
You can copy and print the layout below on A5 or carbon-copy duplex pads for your counter:
| Field | Details |
|---|---|
| Shop Name | [YOUR SHOP / BOUTIQUE NAME] |
| Address & Contact | Shop No. , Market / Road, City — Pin Code Phone / WhatsApp: +91 _ · GSTIN (if any): ___ |
| Order No. | # ______ Booking Date: ___ / ___ / 202_ |
| Customer Name | _______ |
| Customer Phone | +91 ___ Measurement Ref: # ___ |
| Trial Date | ___ / ___ / 202_ Delivery Date: ___ / ___ / 202_ |
Order items & charges
| S.No | Garment Description | Pcs | Stitching (₹) | Extras / Lining (₹) | Total (₹) |
|---|---|---|---|---|---|
| 1 | |||||
| 2 | |||||
| 3 | |||||
| 4 |
Special instructions / design notes
- Lining / Padding: __________
- Neck / Pattern: ____________
- Other instructions: _______
Payment summary
| Item | Amount (₹) |
|---|---|
| Total Amount | ₹ |
| Advance Paid | ₹ (Cash / UPI / Card) |
| Balance Due on Delivery | ₹ |
Standard shop terms to print at the bottom:
- Please bring this bill slip or show the WhatsApp receipt at the time of trial and delivery.
- Trial must be taken within 7 days of the scheduled trial date.
- Garments not collected within 30 days of the delivery date are kept at the customer's risk.
- Please inspect fabric and measurements before leaving the counter.
Why paper bill books become a headache
A paper bill book works fine when you handle three orders a day. But during the festive rush or wedding season:
- Carbon slips tear or fade: By the time the garment reaches the finishing stage, pencil marks smudge.
- Customers lose their slip: When the customer arrives without their slip, staff waste 15 minutes flipping through books to find the balance owed.
- Advance disputes: Customers forget what they paid as advance three weeks ago, leading to counter arguments.
- Karigar privacy: Handing the full paper slip to karigars exposes the customer's phone number and the price you charged.
Moving to digital WhatsApp bills with Tailoring App
Thousands of tailoring shops across India are replacing paper carbon books with Tailoring App:
- No more paper waste: Type customer name and order details at the counter in under 30 seconds.
- One-tap WhatsApp share: Send an instant, professional PDF order slip or payment receipt directly to the customer's WhatsApp. Customers can never lose it.
- Clear balance ledger: Every advance and balance payment is recorded with the exact date, time, and payment method (Cash or UPI).
- Protected customer data: Karigars see the garment, measurements and notes on their phone, but never the customer's phone number or the bill amount.
- GST ready: Generate regular cash memos or full GST tax invoices with one tap.
Tailoring App is free for one person and 50 orders a month. Upgrade to ₹499 a month for your whole team when your karigars join.